Constitution of the OSU Linux Users Group

Definitions (N)

Organization (1)

Unless otherwise noted, the word "Organization" refers to the Oregon State University Linux Users Group.

Quorum (2)

A quorum of members shall be fulfilled by two-thirds of the active body of members eligible to vote, rounded down. A quorum of officers shall be fulfilled by any four active officers.

Majority (3)

A majority shall consist of two thirds of the voting members present, rounded up.

Name and Purpose (I)

Name (1)

The name of the Organization shall be "Oregon State University Linux Users Group."

Purpose (2)

To encourage, facilitate, and initiate the involvement and education of OSU students with free and open source software.

Non-Discrimination Policy (3)

As required by Oregon State University, in accordance with the Non-Discrimination Policy issued by the University, membership shall not be denied to, nor abridged from, any student on the basis of race, color, national origin, religion, sex, sexual orientation, age, marital status, disability, disabled veteran, or Vietnam era veteran status.

Changes made to the University Non-Discrimination Policy which augment the protections afforded to members in this section, shall extend those protections.

In addition to the protections offered by the Non-Discrimination Policy, membership shall also not be denied to, nor abridged from, any student on the basis of sexual preference, mental health, choice of operating system, or company affiliation.

Membership (II)

Eligibility for Membership (1)

Any person may become a member. Membership is established by providing contact information to an officer, being endorsed by that officer, and being added to a confidential list of members.

Tiers of Membership (2)

Membership shall be segregated by proximity of relationship to the University, as required by the University.

Right of Association (3)

The right of association, including the right to deny association with the Organization, shall be preserved for all members.

Privacy of Members (4)

No member's personal information shall be disclosed without their explicit consent.

Student Membership and Privileges (5)

Student Membership shall be awarded to any member who is an enrolled student of Oregon State University and has paid dues.

Student Membership Voting (5.1)

Only student members shall be permitted to vote.

Dues (7)

The Organization has the authority to levy dues upon its voting members. Members who have not paid current dues shall not be eligible to vote.

Dues shall be set and collected annually. No penalty for late dues shall be assessed within the first 10 days of dues being set. Dues become unset after a year.

Setting Dues (7.1)

Dues shall be set by the Treasurer, and approved by unanimous assent of a quorum of officers.

Unset Dues (7.2)

Unset dues require no action on the part of members, and are automatically waived.

Financial Accommodations (7.3)

The Treasurer, with the support of at least two other officers, may choose to waive dues on a per member basis.

Payment of Dues (7.4)

Dues may only be collected by the Treasurer, and must be paid in full. Members may not pay partial dues, except at the Treasurer's discretion. The Treasurer may also choose to extend membership in case of partially paid dues.

Member Eligibility (8)

All voting members and officers of the Organization must be at least part-time students of Oregon State University in the current, previous, or following term.

Voting Procedures (9)

All votes shall require a quorum of the voting members, and will be run by the secretary through rule of order, either vocally or by show of hands.

Officers (III)

Officer Titles (1)

The named officers of the association shall be the President, Vice-President, Secretary, Treasurer, and Webmaster. These officers shall have enumerated duties, as prescribed by the constitution and bylaws.

For purposes of officer ranking, the list of officers shall be considered to be in descending sorted order.

Officer Eligibility (2)

Officers must be Student Members.

Officer Election (3)

Officers shall be nominated during a 30 day period of time, to be chosen by the current officers, during Fall, Winter, or Spring term of each year. At the end of the nomination period, a ballot shall be held, and the candidates receiving the most votes shall be named to their respective offices.

The nomination period, and the date of the ballot shall be publicly announced at meetings and on the Organization's mailing list. The nomination period shall be chosen and announced at least one week in advance.

Nominations (3.1)

Any voting member may nominate any voting member for any office. Self-nomination is permitted. Candidates must explicitly accept nominations. Acceptance of nomination implies commitment to fulfill all duties of one term of office if elected.

Ties (3.2)

In each vote, the highest-ranking officer who does not have a conflict of interest shall abstain in order to break any ties that occur. The tie-breaker shall be selected before votes are cast.

Emergency Elections (3.3)

In the case of officer vacancy an emergency election shall be held. Emergency elections shall follow standard election procedure, and only affect the vacant office. An emergency election's nomination period begins immediately after vacancy, and lasts for 2 weeks.

Ballots (3.4)

Members shall have the privilege of secret ballots.

Ballots shall be conducted by the secretary, in a manner that allows for secret ballots.

Officer Term Length (5)

Officers shall be elected to serve for one year or until their successors are elected, and their terms of office shall begin at the close of the meeting at which they are elected

Officer Vacancies (6)

In the case of a vacancy in a named officer position, the President may appoint a voting member to fill the position temporarily, until an emergency election may be held for the position.

In the case of a vacancy in the position of President, the Vice President shall assume the role of President until an emergency election is held, at which point he will resume his role as Vice President.

Officer Duties (7)

Each officer shall have duties as described below.

President (7.1)

The President will be responsible for the daily operations of the Organization, and any official duties not otherwise assigned.

Vice President (7.2)

The Vice President will be responsible for assisting the President in completing his duties, and being prepared to assume the powers and responsibilities of the President in case of absence.

Secretary (7.3)

The Secretary will be responsible for keeping order during meetings, recording minutes of meetings, and running elections.

Treasurer (7.4)

The Treasurer will be responsible for keeping track of and signing off on all incoming and outgoing funds for the organization.

Webmaster (7.5)

The Webmaster will be responsible for the creation, design, hosting, and maintenance of the Organization's web presence, either directly or by delegation.

Standing Committees (IV)

Purpose (1)

Standing Committees may be formed, at the appointment of the President or a unanimous vote from a quorum of officers, to serve the Organization in a specific and specialized capacity.

Representation (2)

Standing Committees have the full backing and faith of the Organization when acting according to their purpose.

Permanence (3)

No Standing Committee shall be permanent. All Standing Committees must disband after a time to be decided at the formation of the committee.

Termination (V)

Vote of No Confidence (1)

A vote of no confidence may be called by any Student Member during any meeting to question the eligibility or qualifications of an officer or member of a standing committee. A vote of no confidence shall be conducted by the secretary, in a manner that allows for secret ballots. A vote of no confidence requires a majority of a quorum of voting members. In the case the vote is successful, the officer will be immediately removed from office, and the office will be considered vacant.

Illegal or Discriminatory Termination (2)

If a former member, representative, or officer claims that their termination from the group violates the stated Anti-Discrimination Policy, their termination shall be stayed pending review by the officers of the Organization and an agent of the University.

Advisor (VI)

The Linux Users Group shall have at least one faculty advisor, who is a member of the University faculty or Administrative & Professional staff.

Advisors shall be chosen by consensus of officers and the sponsoring unit of the University.

The role of the advisor is to mentor, oversee, guide, and regulate Organization activity; to prevent the Organization from acting contrary to the sponsoring unit's goals; and to enable the Organization to more effectively represent the University.

Meetings of the Organization (VII)

Official meetings shall be held once per week, unless no officers are available to run the meeting, or quorum cannot be met. Meetings cannot be held during dead week or finals week.

Constitutional Amendment (VIII)

This constitution may be amended at any regular meeting by a majority vote of a quorum of members and a unanimous assent of all officers. Amendments must be submitted in writing, must be read in full to the assembled constituency during the meeting, must be in patch form, and must cleanly apply to the most recent copy of this constitution. The University must approve constitutional amendments prior to ratification.

Parliamentary Procedure (IX)

Aside from the following exceptions, the Rule of Order shall determine the order of meetings.

Keeping of Minutes (1)

Minutes may be kept, at the Secretary's discretion. Minutes are not required to be read during meetings. Minutes kept must be posted to the website.

Chairman (2)

The highest-ranking officer present shall preside over meetings. They may yield running of the meeting to a volunteer.

Constitutional Authority (X)

Law of the Land (1)

This constitution is the law of the land. No bylaw may alter, augment, abridge, or otherwise override this constitution, except where expressly permitted.

Bylaws (2)

Bylaws established according to the rules and procedures laid forth in this constitution are considered binding and applicable to the Organization and its members, except in any case where any clause of a bylaw conflicts with this constitution.